Section 1. Organizational Meeting
The County Committee shall meet to reorganize every two (2) years or a prescribed by Missouri laws (ref. appendix A). As the first issue of the reorganization meeting of the County Committee, the County Committee may, by the traditional voting method (one vote per person) with a simple majority vote of a quorum, determine the voting method to be utilized by the County Committee and define any and all issues of the County Committee to be determined by the voting method.
The County Chairman may appoint a Rules Committee to establish the rules governing the reorganization meeting.
Section 2. Regular and Special Meetings
a) The County Committee shall hold at least six (6) meetings annually at a time and place designated by the chairman.
b) Special meetings of the County Committee may be called at any time for a specific purpose by the Chairman, by the Vice-Chairman acting in the capacity of Chairman, or by request of one half of the active members. The only business to be conducted at a special meeting is that for which it was called.
Section 3. Meeting Notice.
Notice of the exact time and place of regular and special meetings shall be mailed or e-mailed to each member of the Committee by the Secretary, Chairman, Vice-Chairman or active
members calling the same at least five (5) days before the date of such meeting, unless an alternative notice method has been unanimously adopted by the County Committee.
Section 4. Quorum
a)
The quorum competent to transact business in all proceedings before the County Committee shall consist of a simple majority of all votes allowed to be cast on any business before said committee. These votes may be represented by active members in person or by the duly held proxy of active members. At least one officer must be present. Only active members count toward a quorum.
b)
Each proxy shall be written, shall be signed by the County Committee member giving the proxy, and shall describe the proceeding for which the proxy is to apply. A proxy must be held by a qualified voter of the ward, township or sub-district of the committee member giving the proxy. Only active members may give their proxy for regular or special meetings. Any one person shall vote no more than one (1) proxy.
A suggested proxy form is as follows:
CONVEYANCE OF PROXY
I,________________________________, being a qualified member of the Buchanan County Central Committee of the Missouri Republican Party hereby appoint _________________________________
to vote for me at the County Committee meeting on the _______day of ________, 20___.
_________
Date
___________________________
Signature of Committee Member
Affidavit of Qualification
As holder of this proxy, I do hereby state that I am a registered (Republican) voter in the County Committee District represented by _________________________________.
Section 5. Order of Business
The order of business at each meeting may be set by the Chairman, or may follow this outline:
a) Prayer & Pledge
b) Roll Call
c) Minutes of the last meeting
d) Report from the Treasurer
e) Appointments
f) Reading of letters, communications and bills
g) Reports from standing committees
h) Unfinished business
i) New business
j) Adjournment
Section 6. Executive Committee Meetings
The Executive Committee may meet by teleconference or in person at such time and place designated by the Chairman as is necessary to conduct its business.
